Legal terms

In connection with our investigations, making a diagnosis and providing treatment, StorkKlinik collects and processes a lot of personal data.
You can read below about how StorkKlinik processes, uses and discloses your personal data.

Types of data

StorkKlinik collects and processes the following types of personal data

General personal data

Name, address, e-mail address, telephone number, personal identification number, gender, family and social relationships, work relationships and education.

Sensitive personal data

Health data (e.g. data from your medical journal, test results, tests, X-rays, scan results, etc.), sexual matters, racial or ethnic origin and religious matters.

We use your data for the following purposes:

• To investigate, diagnose and treat you
• To prepare medical reports
• To prepare certificates for authorities, insurance companies, etc.
• Communication with or referral to other healthcare personnel, doctors, hospitals or hospital laboratories
• Drug orders including the issuing of prescriptions
• Reports to clinical quality databases
• Reporting laboratory tests to hospital laboratories
• Invoicing
• Comply with existing legislation including EU data protection regulation, the Danish Data Protection Act and other relevant health legislation, e.g.
• Handling queries regarding inspections, complaints and/or statistics/research

When we collect personal data directly from you, you consent to the processing of your personal data. You are not obliged to give this personal data; however, we will not be able to investigate, diagnose or treat you without the above data.

Other sources

In some cases, we collect personal data about you from other healthcare personnel, e.g. hospitals or the referring doctor. We process the data we receive in accordance with this privacy policy.

Disclosure of personal data:

• To the extent that it is necessary for the concrete investigation, diagnosis or treatment of you, your personal data will be disclosed and shared with the following recipients.   
• If it is necessary with regard to your treatment, your data will be disclosed to other healthcare personnel.       
• Your data will be disclosed to other authorities, clinical quality databases, The Danish Patient Safety Authority, The Shared Medical Record, The Danish National Police, social authorities, and The Danish Labour Market Insurance insofar as that there is a legal obligation to do so in accordance with existing legislation.       
• On referral data will be disclosed to the healthcare personnel to where the referral is sent.         When reporting laboratory tests, the tests will be disclosed to the hospital laboratories.       
• When disclosing data in connection with invoicing for patient treatment, the data will be disclosed to the regional accounts offices.     
• When issuing prescriptions, data will be disclosed to Danish pharmacies and the Danish Medicines Agency via the prescription server.   
• When reporting to clinical quality databases.
• When forwarding discharge summaries, data will be disclosed to the referring doctor and in some cases to the referring hospital.
• In other cases, data will be disclosed to relatives or insurance companies.

Legal basis for the processing and disclosure of personal data

The legal basis for the collection, processing and disclosure of personal data means:·        

• For use in general patient treatment, general personal data is collected, processed and disclosed in accordance with article 6(1)(c) and (d) of the Danish Data Protection Regulation, while sensitive personal data is collected, processed and disclosed in accordance with article 9(2)(c) and (h) of the Danish Data Protection Regulation.
• We are also obliged to process a lot of personal data about you during general patient treatment, in accordance with Chapter 6 of the Danish Authorisation Act Regarding Healthcare Journals (the Danish Executive Order on Entries in Medical Journals) particularly §§ 5–10, as well as Chapter 9 of the Danish Health Care Act.  
• Health data for use in further processing when referring patients is disclosed in accordance with the rules in the Agreement on Specialised Medical Assistance as well as §§ 20–23 of the Danish Health Care Act.
• Reporting laboratory tests to hospital laboratories in accordance with the rules in the Danish Health Authority’s guide on handling paraclinical investigations in accordance with the Danish Authorisation Act.
• Data in connection with invoicing for patient treatment will be forwarded to the regional accounts offices once a month in accordance with the rules in § 49 of the Agreement on Specialised Medical Assistance and the Danish Health Care Act.
• Drug orders in prescriptions will be sent via the prescription server IT service in accordance with the rules in Chapter 42 of the Danish Health Care Act and the Danish Executive Order on Prescriptions and Dose Dispensing particularly Chapter 3.
• Clinical patient data is disclosed to clinical quality databases in accordance with the rules in §§ 195–196 of the Danish Executive Order on Reporting of Data to Clinical Quality databases, etc. Data can also be disclosed with your consent.
• Discharge summaries, which are short summaries of the patient’s case history and treatment, are sent to the referring doctor and, in some cases, to the referring hospital in accordance with the rules in Chapter 9 of the Danish Health Care Act.
• Your personal data will only be disclosed to insurance companies with your prior consent; see articles 6(1)(a) and 9(2)(a) of the Danish Data Protection Regulation.  
• Your personal data will only be disclosed to your relatives with your prior consent in accordance with the rules in § 43 of the Danish Health Care Act.    
• For deceased patients, certain personal data may be disclosed to the deceased’s next of kin, the deceased’s GP and the doctor who was treating the patient in accordance with the rules in § 45 of the Danish Health Care Act.H3: Disclosure of personal data:     
• To the extent that it is necessary for the concrete investigation, diagnosis or treatment of you, your personal data will be disclosed and shared with the following recipients.    
• If it is necessary with regard to your treatment, your data will be disclosed to other healthcare personnel.    
• Your data will be disclosed to other authorities, clinical quality databases, The Danish Patient Safety Authority, The Shared Medical Record, The Danish National Police, social authorities, and The Danish Labour Market Insurance insofar as that there is a legal obligation to do so in accordance with existing legislation.     
• On referral data will be disclosed to the healthcare personnel to where the referral is sent.       When reporting laboratory tests, the tests will be disclosed to the hospital laboratories.       
• When disclosing data in connection with invoicing for patient treatment, the data will be disclosed to the regional accounts offices.    
• When issuing prescriptions, data will be disclosed to Danish pharmacies and the Danish Medicines Agency via the prescription server.
• When reporting to clinical quality databases.     
• When forwarding discharge summaries, data will be disclosed to the referring doctor and in some cases to the referring hospital.   
• In other cases, data will be disclosed to relatives or insurance companies.

Storage period

We store your personal data for as long as we need to fulfil the above purposes. However, in accordance with the Danish Executive Order on Entries in Medical Journals, we are obliged to store these for a minimum of 10 years (and even 30 years for certain types of data) following the latest entry in the medical journal. There may be instances where we are required to store your personal data for longer periods of time, e.g. in connection with a complaint or a compensation case. If so, data will be stored until the case has been concluded.

The right to have data deleted

Subject to certain legal restrictions, you have certain rights, including the right to access your personal data, the right to have incorrect data changed, the right to have data deleted, the right to access restricted data, the right to data portability, the right to object to the processing of personal data, including in relation to automated, individual decision making (“profiling”). You also have the right to complain to a competent supervisory authority, including the Danish Data Protection Agency.

Withdrawal of consent

If the processing of your personal data is based on consent, you have the right to withdraw your consent. If you withdraw your consent, it does not affect the processing of your personal data prior to the withdrawal of your consent including disclosure based on that consent.

The use of data processors

Your personal data may be processed and stored by our data processors, who store it on our behalf and based on our instructions. Our data processors include

Contact

If you have any questions regarding the processing of your personal data or how to exercise your rights, please contact us. The data controller for VivaNeo Denmark (CVR [Danish The Central Business Register No.] 36909293 at StorkKlinik (CVR No.33034911) and Ciconia Fertility Clinic (CVR No. 18021935) is Director Maria Hamm. The business addresses for both are: St Kongensgade 36-38 1. 1264 Copenhagen K

Telephone: +45 32 57 33 16

Mail: info[at]StorkKlinik.dk

Website: www.StorkKlinik.dk